Liaise with schools and bus companies to fulfill school bus requests through the Bus Scholarship Fund.

O Prepare presentations, speaking points, correspondence, and other documents as necessary.

O Answer, log, and screen telephone calls and emails, manage calendar, travel and appointments.

Provide administrative assistance for the Vice President, Lyric Unlimited, to include but not limited to:.

Maintain database, track RSVPs and attendance communicate with internal/external staff regarding catering arrangements and facility set up prepare materials for use at meetings such as presentations, e-newsletters and keep meeting minutes. O Schedule meetings, prepare all electronic and hard copy pre-mailings and fundraising reports for board members in cooperation with general and Women's board coordinators and executive assistants.

Provide administrative support for the Lyric Unlimited Committee of the Board of Directors.

O Schedule all department staff meetings prepare agendas take and distribute notes, manage electronic files, and archive promotional and educational materials. O To include external customer communication, accounts payable protocols, reconciliation of credit card statements, supply management and purchasing.

Provide general office support for the Lyric Unlimited department.

This position also has primary responsibility for arranging school buses through the Bus Scholarship Fund. The Lyric Unlimited Coordinator is responsible for general support for the Lyric Unlimited department, administrative support for the Lyric Unlimited Board Committee, and day-to-day support for the Vice President, Lyric Unlimited. Lyric Unlimited, a division of Lyric Opera of Chicago, offers a multifaceted program of expanded creative engagement and artistic initiatives that includes Lyric's longstanding learning and community programs. This collaborative vision will deliver ever more exciting, thought-provoking, and inclusive audience and community experiences – while increasing the gravitational pull of our art form, company, and city. Through artistic excellence coupled with innovative, relevant programming initiatives to connect with and grow new audiences engagement with communities to ignite creativity across Chicago and a modernized Opera House that is the setting for truly great experiences, Lyric is leading the advancement of opera. Reports to: Vice President, Lyric Unlimited

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